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Meeting Notes: April 2, 2020

  1. Call to Order:  Meeting called to order by Allaudin (new President) at April 2, 9:21 PM ET
  2. Attendance
    Present: Syed Imran Ali (Finance Committee), Allaudin Mahmood Bashir (President), (Webmaster),  Farrukh Najmi (Board of Trustees, Webmaster), Naveed Ahmed (Treasurer), Raza Anwar Khan (Board of Trustees), Abid Hussain (President Elect), Zubair Niazi (Immediate Past President),
    Not Present: , Kashif Malik (Webmaster) , Abrar Arshad Bari (Secretary), Waseem Ullah
  3. Approval of Meeting Agenda:  Agenda as posted by Allaudin Mahmood Bashir approved unanimously
  4. Approval of Meeting Minutes: Minutes from March 12, 2020 meeting were reviewed and approved unanimously
  5. Treasurer’s Report (Naveed)
    • Account Balances: $49940.95 (same as last meeting)
    • Endowment Fund: The EC has assigned Syed Imran Ali to create an account for Endowment Fund at Vanguard. Imran has applied for Vanguard account and approval is pending. Imran will followup on Monday
    • $100.00 (pledge made by Mahmood Bashir last month), check has been mailed to Imran Ali. Imran to notify when received.
    • President encouraged everyone on EC & BOT to make a pledge
  6. Old Business
    • CCH Psychologist – Report by Allaudin
      • Dr. Nabila Raheem Clinical Psychologist / Counselor & HypnoTherapist (Certified) has been hired full time
    • Annual AANA meeting – scheduled for July 4, 2020
      • We should consider holding a virtual meeting using Zoom or WebEx or similar
      • Need to make a decision on “Keynote Speaker”
    • Elections Committee – Update & Progress Report
      • Emails from Election and Nomination committee has been sent after removing spam user registrations in web site
    • Scholarship Committee
      • No written policies yet
      • CCH Principal is willing to help and provide information such as academic achievement and financial need
    • Membership Growth and Member engagement
      • CCH Principal is open to collaboration, and willing to share achieved information such as entry. Wing, and kit number
      • Local Chapters: Suggestion to use Facebook Groups for local chapters to communicate directly among its members
      • Members only content of high value (e.g. searchable member database)
      • Increase member contributed content (video, phots, blogs)
      • Use mentorship program to engage members. Use Facebook group to
    • Social Media Committee
      • Added Facebook group: Need to make it private and open only to registered members
      • Added Instagram, Twitter accounts
      • Added social media integration: From web site to Facebook group, Twitter. From Twitter to AANA slack
      • Added ability to allow web site visitors to chat with web site admins
      • Daily backups
      • New web site look and feel shown in the following page:
        https://www.abdalians-na.org/?elementor_library=page-template
      • Motion to approve new Facebook page, Twitter, Instagram accounts approved unanimously
    • Technology-Innovation Project
      • Farrukh, Waseem have not yet drafted a recommendation on how AANA can help CCH with technology
      • ERP solution is Principal’s top priority
      • CCH Principal is open to joining us on our call in April. Should we invite him to join our monthly call next month, or should we schedule a special call, at a time more convenient to him.
    • Updating CCH Library with Books/Kindles
      • AANA could provide subscription to electronic content. Principal has made some suggestions (Discover, Popular Science, Wired). Here are general prices for subscriptions. There is likely cheaper options for institutions.
      • Need to find price on institutional vs individual subscription
      • Motion to approve paying for subscriptions to selected digital journals, magazines and outlets for CCH library unanimously approved
    • Mentoring program
      • We need to document to details of the program
        • What grade to start mentoring. 10th grade may be a good starting point
        • Will need to make sure CCH admin is in the loop on each mentor relationship
      • Use AANA Facebook group to find mentors for mentees
      • Motion to approve developing a mentoring program for CCH students from 10th – 12th grades unanimously approved
    • Fundraising – Select Projects we want to take on, and pursue targeted fundraising for the selected projects
      • Annual fundraiser with a Scale / Barometer on web site indicating funds received.
      • Lets start with $20,000 as goal for annual fund (assuming 200 of 250 members donate $100 each on average)
    • Desk Tops for Ante-Rooms – Are we interested in providing these
      • Concern that this would be a costly investment in capital equipment that becomes obsolete quickly
      • May not be the best use of AANA funds

New Business

    • CCH Covid-19 response
      • CCH no longer being used for quarantine center
      • Planning to use Google Classroom and possibly zoom
      • Planning to launch sometime in April
      • Farrukh available to consult on use of Zoom or Google Classroom
    • Request from a Qadeer Haider, 62nd entry for financial help. He has been accepted by Drexel University with $40K scholarship, family can provide $10K leaving a gap of $20K
      • Allaudin talked to him
      • General feeling is that AANA is not in position to take on such a financial commitment
    • Bylaws- suggested changes
      • Proposal from Allaudin to extend voting rights to Board of Trustees
      • Proposal from Allaudin to disallow President from voting unless to break a tie
    • Revisit Membership Dues
      • Allaudin proposed having membership dues
      • EC needs to make a decision. It does not require a general body approval
      • We should find out how Abdalian Association of Canada handles this
      • Annual fundraiser (see above) would be a better way to raise funds than membership dues
  1. Open Floor
      • Suggestion to focus and trim programs and cut down meeting agenda so meetings are kept shorter
        • We should discuss more things in slack outside the meetings to reduce meeting time
      • Suggestion to send email to membership when new interesting content is posted on web site (e.g. CCH Psychologist, web site improvements, new post)
  2. Adjourn: Meeting adjourned at 11:48 PM ET
  3. Next Meeting: May 7, 2020 9 PM Eastern (Typically on first Thursday of every month)
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