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Meeting Notes: December 3, 2020

  1. Call to Order:  Meeting called to order by Allaudin (President) at 9:06 PM ET
  2. Attendance
    Present: Allaudin Mahmood Bashir (President), Farrukh Najmi (Board of Trustees, Webmaster), Naveed Ahmed (Treasurer, Webmaster), Ahmed Jahangir, Raza Anwar Khan (Board of Trustees), Syed Imran Ali (Finance Committee), Abid Hussain (President Elect), WaseemUllah(Webmaster), Abid Hussain (President Elect)
    Not Present:  Zubair Niazi (Immediate Past President), Kashif Malik (Webmaster) , Abrar Arshad Bari (Secretary)
  3. Approval of Meeting Agenda:  Agenda as posted by Allaudin Mahmood Bashir approved unanimously
  4. Approval of Meeting Minutes: Minutes from November 5, 2020 meeting were reviewed and approved unanimously
  5. Treasurer’s Report (Naveed)
    • Account balance: $28,396.30
    • Endowment Fund (invested in Vanguard): $46,485.13 (~ +1485 since April 2020)
  6. Fundraising Progress
    • Goal: $20,000.00 Total Raised: $31,501
    • General Fund: $4,601
      Scholarship Fund: $15,000
      Endowment Fund: $11,900
  7. Old Business
    • Updating CCH Library with Books/Kindles

      • No progress
    • Mentoring Program

      • Added link to mentorship application form under Mentorship Program description on website (Farrukh)
      • Updated mentorship program description to match letter from CCH Principal describing program (Farrukh)
      • ACTION: publicize Mentorship Program on social media (Allaudin)
      • ACTION: Update mentorship program description to allow any Abdalian to be a mentor (Farrukh)
    • Merit Scholarship policy
        • This is in additional to existing Need-based Scholarship Program
        • Raza has proposed details on slack. EC needs to approve and propose it to CCH
        • Based on college internal exam assessment
        • Named after CCH teachers
        • 10 groups of prizes. 5 classes (8-12) for both Cambridge system and Rawalpindi Board system
        • $300 for each group ($125 first prize, $100 second prize, $75 3rd prize)
        • Total annual budget $3000
        • Motion to approve annual budget $3000 for merit-based scholarship as proposed unanimously approved
    • Website issues and solutions
      • Ezra from Charles River Web has started on the issue list. Web site is under source control in a git repo at bitbucket. Automatic sending of donation receipts is next 
      • Added everyone on AANA staff on mailbox so they all receive emails sent there (Farrukh)
      • Donate page: Added link to check if employer will match donations to AANA. This link needs to be checked if it will work for AANA
      • ACTION overdue: Farrukh to send much delayed Newsletter (Not done)
  8. New Business:

    • Scholarship’s for 2021: Still Waiting for MOU from CCH. Expected end of December.
    • Endowment Fund donation, Invest in Amana Fund (Imran)
      • Needed $250 minimum to start the fund
      • Saqib Khalid (Khalid Family Fund) made very generous donation of $5000
      • Motion to approve opening of Amana Fund with above donation approved unanimously
    • Website Internship (Farrukh)
      • Manage web site, facebook page, newsletter, post CCH news and photos
      • Proposed MOU
        • Number of students SHALL be minimum of 2
        • Accepted students SHALL commit to internship until they leave CCH
        • Minimum duration of internship SHALL be 1 year
        • Each intern SHALL spend approximately 50 hours in a school year on internship
        • As a token of appreciation AANA SHALL provide $50 per year per intern
      • Motion to approve starting website internship program with MOU  as proposed above approved unanimously
  9. Open Floor

    • Budget: Allaudin will share an Excel spreadsheet to start AANA with a budget
    • Allauding working with Naveed on a thank you letter to donors with embedded links to web site and social media account
    • Everyone expressed sincere appreciation for the able leadership by Allaudin Mahmood Bashir. He has set a very high bar for leading AANA

Next Meeting: January 7, 2020 @ 9:00 PM Eastern
Zoom link TBD
Adjourn: Meeting adjourned at 10:39 PM ET

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