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Meeting Notes: January 16, 2020

  1. Call to Order:  Meeting called to order by Allaudin (new President) at January 16, 2020 9PM ET. Allaudin welcomed new Executive Committee and Staff members for 2020
  2. AttendancePresent: Allaudin Mahmood Bashir (President),Abid Hussain (President Elect), Naveed Ahmed (Treasurer), Imran Ali (Finance Committee), Kashif Malik (Webmaster), Waseem Ullah (Webmaster),  Farrukh Najmi (Board of Trustees, Webmaster), Raza Anwar Khan (Board of Trustees)
    Not Present: Zubair Niazi (Immediate Past President), Abrar Arshad Bari (Secretary)
  3. Approval of Meeting Agenda:  Motion to approve agenda as posted by Allaudin Mahmood Bashir approved unanimously
  4. Approval of Meeting Minutes: Minutes from December 21, 2019 meeting were reviewed and approved unanimously
  5. Treasurer’s Report
    • Imran: Bank of America account has 50,425. Have received a donation last month of $500 with the request for sending it to CCH. We will deduct 3% and send the rest.
    • Farrukh: PayPal account now linked to Bank of America account
    • ACTION: Imran and Naveed will meet and sync over accounts and books
  6. Old Business
    • CCH Psychologist
      • Waseem Ullah has connected Waseem Sajid to Zubair Niazi.
      • Need update from Zubair on update from CCH
    • Endowment Fund
      • Imran: We should move forward and invest with a known national entity like Vanguard. Offered to talk to Vanguard regarding options for non-profits
      • Naveed and Imran to talk and come up with a plan
  7. New Business
    • New Laptop Project – Kashif Malik
      • Kashif: Seeking approval from EC to initiate conversation with CCH
      • Imran: What happened to tablets sent by AANA? Answer: Used by first year and second years
      • Allaudin:  Will cost USD ~36K need to have can plan how to fund this
      • Raza: Get written statement on what happened to tablets. Get findings from current Abdalians if possible
      • Waseem: Tech improvements is important. More than laptops more interested in what they will do with it (e.g Digitization of curriculum). Laptops become old after 3 years
      • Imran: We need more info from cch. Are the teachers ready
      • Waseem: Kashif needs assurance that some percentage of annual funds raised should be for Tech innovation
      • Farrukh: Low shelf life, need technology renovation roadmap
      • Kashif: need updated of EC and staff info
    •  Moving to Slack from WhatsApp for AANA communications – Farrukh Najmi
      • Farrukh provided overview of Slack and how it is better than WhatsApp for AANA needs (separate channels for separate sub-communities, editing messages after posting, tagging people, formatting messages, threaded conversations, search)
      • Following slack channels have been created thus far: general (most communication happens here), elections, events, endowment-fund, psychologist-project, technology-innovation-project
      • Need to apply for non-profit status
      • Motion to use slack until next meeting and then decide whether to switch to slack from WhatsApp in next meeting unanimously approved
  8. Open Floor
    • Naveed: Annual meeting is on Saturday of July 4th weekend. Proposed to start sending bi-monthly emails to members to get them to register. All agreed
    • Raza: Make host committee for annual meeting
    • Kashif: For endowment fund we should also explore Amana (Halal) mutual fund
    • Farrukh: Ok to explore Amana like any other investment vehicle but MUST maintain secular charter of AANA
    • Naveed: Volunteered to update Staff Page (Already Done!)
  9. Adjourn: Meeting adjourned at 10:05 PM ET
  10. Next Meeting: Feb 6th, 2020 9PM Eastern (First Thursday of every month)
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