Meeting Notes: January 7, 2021

1. Call to Order:  Meeting called to order by Abid Hussain  (President) at 9:07 PM ET
2. Attendance
   Present: Abid Hussain (President ),Allaudin Mahmood Bashir ( Immediate Past President), Farrukh Najmi (Board of Trustees, Webmaster), Raza Anwar Khan (Board of Trustees),   WaseemUllah( Secretary), Zubair Niazi ( Board of Trustees ),
   Not Present:   Kashif Malik (Webmaster) , Abrar Arshad Bari ( Treasurer),Naveed Ahmed ( President Elect, Webmaster), Ahmed Jahangir ( Treasurer ), Syed Imran Ali (Finance Committee),
3. Approval of Meeting Agenda:  Agenda as posted by Waseem Ullah approved unanimously
4. Approval of Meeting Minutes: Minutes from December 3, 2020 meeting were reviewed and approved unanimously
5. Last Year Review
   • Bright Spots
     • Very successful virtual annual meeting including participation from Canadian neighbors. Consensus on continuing this in year 2021 . 
     • Implementation of psychologist program at CCH, continue with monitoring the progress and implementation by US based psychiatrist ( Waseem Sajid and may be add few more)
     • Participation from the principal
     • Meeting with Lt. Gen. Najeeb
   • Lessons learned
     • Joint meeting with Canadians
     • Separate Abdalian meeting than APPNA due to preoccupation and less focus on Abdalian cause. 
6. Annual Calendar Planning
   • Monthly Meetings
     • First Thursday Every Month 
   • Annual Meeting/ Retreat
     • Survey the membership first and location/timing based on survey.
     • Combine with 20th entry retreat rather than APPNA meeting
     • Exploit entry spirit
     • VCast the meeting too. 
     • Collaborate with Canada
     • July 3-4 or may be earlier/ later
     • Revisit this next meeting
   • Elections
     • May-June
     • Need more engagement of membership by enhancing member experience
     • Election committee to come up with proposals and fine tune the process for coming years
7. Annual Budget Planning
   • Assets
     • Account balance
       • Bank of America
         •  28,396.30 last month
         • 34,074.50 now
       • Paypal
         • None
     • Endowment Fund
       • 46,485.13 last month
       • 47,306.34 now
   • Fixed expenses
     • Web Site Hosting at webfaction.com:
       • $102 / year
     • Domain name registration at https://my.ionos.com/invoices:
       • $20.17 / year
   • Variable expenses
     • Web site maintenance:
       • $1300 approved and budgeted for 2021
     • Scholarship
       • Need Based
         • around 6k
       • Merit Scholarship
         • around 3K
8. Goal Setting
   • Fundraising Goal
     • 25K Goal breakdown
       • Scholarship
       • General fund
       • Endowment fund 
       • Psychologist
     • Ongoing process
     • Monthly/ one time  deductions
     • Quarterly email for fundraising
   • Membership Goal
     • Current members
       • 290
     • Goal members
       • Do a membership count every meeting 
       • Increase membership to 500
       • Membership committee to come up with proposals
       • Shared list from CCH
       • Local regional meetups on one specific date related to college history
   • Start, Stop, Keep
     • Merit Based Scholarship
     • Need Based Scholarship
     • Endowment Fund
     • Mentorship
     • Library Books/Kindle
       • Farrukh bhai and Alauddin bhai to continue to look into it. 
     • CCH collaboration as f/u to Gen. Najib Meeting
       • Create a liaison between AANA and CCH
         • CCH AANA whatsapp group with EC and CCH staff
       • Shared list of alumni in North America
       • Collaborative annual alumni event
         • Ask college to organize with all alumni
       • Shared list of ongoing needs and projects where participation and support from AANA is most needed
         • Refer to whatsapp group
         • Know our limitation of resources 
       • Teacher training
         • Alauddin bhai to check with Dr Andarabi to see if a few teachers can be trained at LUMS or to work directly with teachers. 
         • Explore opportunity for skilled resource like Dr Andarabi to build a platform that AANA can support.
       • Virtual alumni rounds
       • CCH  endowment fund
     • Top 3 priorities/ key initiatives
       • To be decided
9. Open Floor
   • Streamline book keeping and accounting
     • Quickbooks online ?
     • Google Sheet

Next Meeting: February 4, 2021 @ 9:00 PM Eastern
Zoom link TBD
Adjourn: Meeting adjourned at 11:00 PM ET