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Meeting Notes: June 4, 2020

  1. Call to Order:  Meeting called to order by Allaudin (President) at June 4, 9:09 PM ET
  2. Attendance
    Present: Allaudin Mahmood Bashir (President), (Webmaster),  Farrukh Najmi (Board of Trustees, Webmaster), Abid Hussain (President Elect), WaseemUllah, Zubair Niazi (Immediate Past President), Naveed Ahmed (Treasurer)
    Not Present: , Kashif Malik (Webmaster) , Abrar Arshad Bari (Secretary),  Syed Imran Ali (Finance Committee), Raza Anwar Khan (Board of Trustees)
  3. Approval of Meeting Agenda:  Agenda as posted by Allaudin Mahmood Bashir approved unanimously
  4. Approval of Meeting Minutes: Minutes from May 7, 2020 meeting were reviewed and approved unanimously
  5. Treasurer’s Report (Naveed)
    • Imran Ali not present. In future meetings we should get the report in advance of meeting on slack
  6. Old Business
    • Annual AANA meeting – scheduled for July 4, 2020
      • Remote meeting update
        • Meeting will be conducted on zoom. Need an account that will allow more than 100 participants
        • Meeting time will be moved an hour eralier 12PM – 4PM
      • Keynote speaker update
        • Mahfooz Sb has been invited to be a keynote speaker. Waiting for his response
        • All agreed to also invite CCH Pricipal as second keynote speaker
    • Elections Committee – Update & Progress Report.
      • Election process was conducted and results were posted, published to socila media accounts and also emailed to members in May Newsletter
      • Thanks to Raza, Nasir and Imran Ali of the Nomination and ELection Committee for their good work
    • Updating CCH Library with Books/Kindles
      • No progress as libraries are closed and talking to librarians has been hard
    • Mentoring Program
      • Need to discuss and find a solution for professional networking of abdalians that have graduated from CCH
      • ACTION: Post to non-AANA abdalian forums asking fo rmentor volunteers – Allaudin
      • ACTION: Create a page listing mentors by profession on web site. Update current mentor program info to reflect new mentor process – Naveed
  7. Fundraising – Publish fundraising goal on website and provide a visual indicator to track progress towards goal
    • No progress to report
    • ACTION: Waseem will look into how we can do this in current WordPress web site through plugins
  8. Scholarship Policy / process – Do we have a workable policy & document? Are we ready to offer the scholarships?
    • We are approaching consensus in slack discussion on this
    • ACTION: Formulate the policy and update web site – Farrukh
    • MOTION: To start with 1 scholasrhip for 2021 from 8th. Increase by one additional scholarship each subsequent year – Uninamously approved
  9. Website – Are the issues with member list page resolved
    • Problem 1: Member database page is not working
    • Problem 2: Canadian members cannot register because registration page does not allow Canadian addresses
    • Neither problem is resolved yet due to Waseem’s team being on vacation during Ramzan / Eid
  10. New Business
    • None
  11. Open Floor
    • Idea to hold periodic Town Halls over zoom to include AANA members to improve member participation and engagement

Adjourn: Meeting adjourned at 10:23 PM ET

Next Meeting: July 2, 2020 9PM Eastern
Zoom link TBD

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