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Meeting Notes: March 12, 2020

  1. Call to Order:  Meeting called to order by Allaudin (new President) at March 12, 9:10 PM ET
  2. AttendancePresent: Allaudin Mahmood Bashir (President), Abid Hussain (President Elect), Waseem Ullah (Webmaster),  Farrukh Najmi (Board of Trustees, Webmaster), Naveed Ahmed (Treasurer), Raza Anwar Khan (Board of Trustees), Zubair Niazi (Immediate Past President)
    Not Present: Imran Ali (Finance Committee), Kashif Malik (Webmaster) , Abrar Arshad Bari (Secretary)
  3. Approval of Meeting Agenda:  Motion to approve agenda as posted by Allaudin Mahmood Bashir approved unanimously
  4. Approval of Meeting Minutes: Minutes from February 6, 2020 meeting were reviewed and approved unanimously
  5. Treasurer’s Report (Naveed)
    • Allaudin Mahmood pledged $100 donation
    • Sent $440 of $500 donation with $60 for processing fees to CCH
    • Bank of America account has $49940.95.
  6. Old Business
    • CCH Psychologist – Report by Zubair Niazi
      • CCH Principal has communicated that one has been hired
        on a three year contract, paid for partially with AANA funds
        CCH will provide the job description and more details soon
      • AANA will be inquiring details on the hire
    • Endowment Fund – Naveed
      • Transfer of approved funds in the amount of $45,000.00
        from bank account to an investment fund. We need to approve this and move forward
      •  Motion to approve creating an investment fund at Vanguard with the amount of $45,0000 approve unanimously
    • New Laptop Project
      • As per CCH Principal they have already acquired these and we can strike this off from our list. Allaudin has asked the CCH Principal to let us know if there is a future need for additional laptops so we assist to the bet of our ability.
    • Annual AANA meeting – scheduled for July 4, 2020
      • So far 30 adults have registered
      • Need to decide on venue for lunch as assess the cost
      • Need to find out if we can get a meeting room for free. Naveed will explore and report back
      • Raza: Gaylords will provide meeting room and lunch for ~$25-30 per person
      • Farrukh: We should have contingency plans for cancellation of event due to covid-19 pandemic. Lets avoid any deposits that are non-refundable
      • Need to decide on a keynote speaker
    • Elections
      • We need to contact Nasir to get the election committee constituted and election process started
    • Scholarship Committee
      • Committee members: Raza, Zubair Niazi, Imran Ali
      • Raza: There are two needs
        1. Need -based Scholarship: Say 1 cadet per year. After 5 years we would have 5 to support. 1 student costs is ~$ 2300. Zubair suggested we make it a contingent on a pledge for student to pay it forward to another needy student when they become gainfully employed
        2. Merit Scholarship: May cost $500 per year
      • Committee to work offline and come back with a written proposal
    • Membership Growth and Member engagement
      • Promote regional activities through regional chapters
      • See if CCH Principal is able to help provide list
      • Have valuable content such as complete abdalian database with wing, entry and kit number that is available to registered members only
  7. New Business
    • Website Presentation (15 minutes) by Waseemullah
      • Deferred to next meeting and discussion to slack
      • Farrukh stated concern regarding using a closed source, proprietary web site platform instead of an open source platform with a rich eco-system and developer community like WordPress
    • Tablets Previously Donated by AANA
      • CCH Principal has communicated that AANA can assist in loading the tablets with books, reading materials and such
      • Several AANA staff felt that loose assets like laptops and tablets are not a good use of AANA funds
    • Technology-Innovation Project
      • CCH Principal has provided a detailed response to our questions
      • We need to evaluate the documents and decide how AANA can help
      • Waseemullah will see if he can get help from some of his Abdalian contacts on ERP solutions for CCH
    • CCH Principal & AANA Call
      • CCH Principal is open to joining us on our call in April. Should we invite him to join our monthly call next month, or should we schedule a special call, at a time more convenient to him.
    • Tax Exemption Status for CCH in USA
      • CCH Principal is interested in establishing tax exemption status (501(c) (3)) for CCH in USA. He has requested AANA help to find out how this can be achieved.
      • AANA is already a 501c3 entity representing Abdalians. Creating another entity seems redundant and unnecessary
    • Other Projects AANA can help with:  CCH Principal has identified the following areas AANA can assist.
      • Updating CCH Library with books, kindle, etc.
        • Divergent opinions on whether a library has a place in the modern world. Needs more discussion
      • Mentoring current crop of cadets during their stay at CCH, mentors to help motivate, guide, and offer advise to cadets, ideally one mentor for each cadet, perhaps two per cadet.
        • Great idea. We need to work out the details of how this would work. Big Brother / Big sister org in US is a possible model
      • Currently there are desktops available to cadets in upper anterooms of each wing, Library, and Computer Lab. These are used by cadets at specified times. Increasing this number is not a bad idea.
  8. Open Floor
    • Some purile Abdalian banter not fit for meeting minutes
  9. Adjourn: Meeting adjourned at 11:00 PM ET
  10. Next Meeting: April 2, 2020 9 PM Eastern (Typically on first Thursday of every month)
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