Meeting Notes: October 1, 2020

1. Call to Order:  Meeting called to order by Allaudin (President) at August 6, 9:06 PM ET
2. Attendance
   Present: Allaudin Mahmood Bashir (President), Farrukh Najmi (Board of Trustees, Webmaster), WaseemUllah, Naveed Ahmed (Treasurer), Ahmed Jahangir, Raza Anwar Khan (Board of Trustees)
   Not Present:  Syed Imran Ali (Finance Committee), Zubair Niazi (Immediate Past President), Kashif Malik (Webmaster) , Abrar Arshad Bari (Secretary), Abid Hussain (President Elect)
3. Approval of Meeting Agenda:  Agenda as posted by Allaudin Mahmood Bashir approved unanimously
4. Approval of Meeting Minutes: Minutes from September 3, 2020 meeting were reviewed and approved unanimously
5. Treasurer’s Report (Imran Ali)
   • Account balanace: $23,406.50
   • Endowment Fund (invested in Vanguard): $45,261.40
6. Fundraising Progress
   • Goal: $20,000.00 Total Raised: $22,651
   • General Fund: $4,501
     Scholarship Fund: $11,600
     Endowment Fund: $6,550
      
   • Syed Mohammad Ali, Alumni Relations Officer CCH sent an email advising
     us that AANA donated Rs. 9,912,691.00 for the purpose of renovation of
     faculty housing & Samsung tablets. Rs. 9,870,089.00 has been spent on
     both projects and Rs. 42,602.00 is currently left un-utilized. They are
     asking if they can transfer these funds to their general account for any
     possible future need, or if AANA would like them to hold these funds for
     another AANA project.
     AANA would like CCH to hold on these funds to be used for our
     scholarship assistance. AANA will advise CCH when to apply these
     funds to which scholarship recipient. (Unanimously agreed
   • Need to automate sending a thank you letter for each donation before end of year, In the meantime, we do need to start sending these manually. All agreed. Longer term we need:
     • Automate sending of receipt for donations via website
     • Describe semi-automatic spreadsheet-based process for sending receipt for donations received outside web site
   • Amazon Smile has been set-up by Imran Ali, we need to promote this link in newsletter and social media accounts
     https://smile.amazon.com/ch/46-2120388
7. Old Business

   • Updating CCH Library with Books/Kindles

     • Allauddin suggested looking at http://firstbook.org/.
       ACTION: Farrukh to follow up
     • Farrukh reported that he talked to his local librarian. They suggested he talk to digital publishing companies. He contacted EBSCO regarding digital subscriptions. They have not gotten back to his inquiry. Covid-19 has made it difficult to talk to publishing companies but he will try another publisher next.

   • Mentoring Program

     • DUE ACTION: Mahmood Bashir to post on social media posts
       https://www.abdalians-na.org/volunteer-mentor-application-form/

8. New Business:

   • Scholarship’s for 2021: Waiting for MOU’s from CCH from Principal CCH
     • Need to find if Principal CCH prefers a different communication channel than aana-cch slack
   • ACTION: Raza to write a proposal for scholarship details in scholarship-committee slack channel

9. Open Floor

   • Allaudin suggested that the treasurer propose a budget for next year before end of calendar year to enable better planning of projects and expenses. 

Next Meeting: November 8, 2020 @ 9:00 PM Eastern
Zoom link TBD
Adjourn: Meeting adjourned at 10:11 PM ET